And if you’ve written more than six paragraphs, consider cutting it down or even consolidating your information into an attachment. It could easily be pared back to:Īlways make sure there is an actual purpose for every line you include. What did you gain from reading that paragraph? Almost nothing. Please do not hesitate to let me know if you have any questions or concerns regarding this matter, or if you need further clarification on any issues, and I’ll be happy to send over the appropriate materials at a time of my earliest convenience, or to set up a meeting for us to discuss an appropriate course of action for your concerns. But consider it an investment in your career to learn how to condense what you’re trying to say. Writing a clear, concise paragraph isn’t everybody’s forte. Yes, the recipient could hunt down the previous email for reference, but why make things more difficult than they have to be? Using unnecessary words But people receive a lot of emails in the run of day, and keeping the thread attached to the bottom of your email allows people to quickly reference what you’re talking about. You want to keep things clean and concise, so you delete everything below your current message. This mistake is often done with the best intentions. Take the time to do a quick scan to make sure everything is in order (including any attachments). Forgetting to proofread an email can result in unprofessional spelling errors and mistakes – or worse, email copy that just doesn’t make sense. Here are the most common bad email habits you should avoid. Which is problematic, considering how many people are not very good at it. And yet, when it comes to the most basic workplace function – email – there has been considerably less written about it. There are even books and seminars dedicated to perfecting the art of the presentation. Do a search online and you’ll find endless resources on communication skills.
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February 2023
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